Phoenix Academy
Privacy policy
How Phoenix Academy collects, uses and looks after the personal information of players, parents and volunteers.
Last updated November 2026
The short version
- We only collect what we need to run the club and keep players safe.
- We never sell your information or use it for advertising.
- We share it only with the football bodies we play under, and only when we have to.
- You can ask to see, correct or delete your information at any time.
Who we are
Phoenix Academy (Phoenix Juniors FC) is a volunteer-run grassroots football club at Laisteridge Lane, Bradford, BD5 0NH. We are the data controller for the information described here.
For anything about your information, email the club secretary at secretary@phoenixfc.uk.
What we collect
When you register a player: the player’s name, date of birth, gender, previous team and mobile number; the parent or guardian’s name, date of birth, address and phone numbers; any medical needs you tell us about; and a copy of a passport or birth certificate to confirm age.
When you apply to volunteer: your name, gender, date of birth, address, contact details, qualifications, CV, driving licence answer and, if you have one, your DBS certificate.
When you contact us: your name, contact details and what you tell us.
Medical information and DBS details are special category data. We keep them to the smallest group of people who need them.
How we use it
- To place a player in the right team and register them with the league and The FA.
- To contact parents about training, matches, fees and club news.
- To keep players safe, including first aid and safeguarding.
- To check that volunteers are suitable for their role.
- To take payments and keep the club’s accounts.
- To use photos for club promotion, only where you have agreed.
Our legal reasons
Under UK data protection law we rely on: contract, to provide the membership you sign up for; legal obligation, for safeguarding and accounts; legitimate interests, to run the club day to day; and consent, for photos. Medical and DBS information is used to protect the health and safety of players.
How long we keep it
We keep player information while they play for us and for up to two years after they leave, then delete it. Accounts records are kept for six years, as the law requires. Volunteer applications that do not go ahead are deleted after six months.
Your rights
You can ask us to show you the information we hold, correct it, delete it, limit how we use it or send it to you in a portable form. You can withdraw consent for photos at any time. Email secretary@phoenixfc.uk and we will reply within one month.
If you are unhappy with how we have handled your information, you can complain to the Information Commissioner’s Office at ico.org.uk.
Cookies
This site uses no advertising or tracking cookies, and no cookies at all for visitors.
Changes to this policy
If we change this policy we will update the date at the top of this page and tell members about anything important.